Preparing for your board meeting is among the most important steps you can take to ensure an effective meeting. A well-organized meeting will lead to a clear decision and efficient use of everyone’s precious time.
This starts with the agenda. The agenda should clearly state the main items to be discussed and important decisions to be made. The materials for the meeting must be distributed at least a week in advance of the meeting to ensure that participants and Board Members have enough time to prepare.
If there are any issues that must be resolved or there is a shortage of information in the board package It is a great idea to schedule a conference call with the people involved prior to the meeting. This allows the check it out Board member to discuss their concerns with the CEO or management and request any additional information needed to be prepared for the meeting. This will reduce the number of questions that are asked during the meeting and helps to facilitate more efficient and productive meeting.
You should also conduct some research or investigate any issues that may be raised during the meeting. You can accomplish this in various ways, from asking appropriate people for more information or contacting other sources. You’ll be more informed and be able to ask intelligent and insightful questions that add value to your meeting.